Leave management and employee work tracking is one of the most important and challenging tasks of HR processes. It consumes a small but significant part of the HR department’s total working hours.
Approval of leave applications, forwarding it to concerned managers, and recording the details are a lot of work for the department. If the total employee count is more than a few hundred, it becomes a hectic task.
The HR department has to ensure enough workforce supply and cater to employee satisfaction. They have to keep the record of employees on leave, those who have applied for leave, and those returning from vacations.
The department has to inform and supply the information to the management. Sometimes, the HR staff would have to type and upload this information which would take hours when done manually. And this is where the online leave management system comes to play.
The HR staff has to keep all these in mind and work accordingly, and any shortage of human resources will hinder the organization’s goals. And the leave management software helps them do these tasks quickly and effortlessly.
There’ll be some software you can use to manage the leaves and other applications of the employees, but what’s it suitable for if you need to update all the information manually.
Why is the leave management system necessary for the company?
Even if your employees love to come to work every day, they need some time to rest and spend time with family. If the work stress increases, employees’ productivity decreases rapidly—the management knows this, and they allow every employee to take leave for a certain amount of time every year.
The handling of leave/vacation and other holidays falls onto the shoulder of the HR department and managers. The management of leave and work schedule used to be a manual task of the HR staff, but now, there is sophisticated software for the same purpose.
What are the features of the online leave management system?
The leave management system automates the applications for leave and makes it easier for the employee and HR staff. The leave schedule system analyzes the leave application of the employee (applied via APP), their leave balance, availability, or details of other staff to cover for them-and the application is accepted or rejected accordingly.
The features of the system can be listed as follows:
All-in-one dashboard
The employees can see their leave balance and look for their subordinates’ leave records. Hence, when they are applying for leave, it is easy to manage the absence of that person. The HR department can access these details and grant the leave.
Configurable fields
The steps/policies differ from one company to another. A ‘one size fits all logic’ doesn’t work here so the software is customizable as per the requirement.
Automatic-update facility
The software that cannot update the new feeds is like a traditional excel sheet. The latest techs/software updates every employee’s move—the employee’s actions are recorded, from the sign-in to log out from the system, they are supervised.
Cloud technology
When the cloud-based online leave management system provides multi-channel and on-the-go access, such as software patches and updates, it is bliss for the HR staff. The employees can apply, request, or inform the management of anything anywhere. And the HR manager can reject or reply to the employee’s request.
Seamless integration
When the system links with the other applications and manages the payroll, timesheet, attendance registry, etc., it eliminates the need for manual labor to a certain limit. It also enables cross-functional reporting.